Procedure 3.1.16(p)2. LTC Fundraising Requests


Revised:
Last Reviewed:
Adopted: July 2010

Fundraising Procedure for Students/Advisors

Fundraising is defined as the collection of money through voluntary contributions, sales, and/or events/programs for the purposes of charitable donation and/or club support and services.

The College understands that students, especially those affiliated with Lanier Technical College (LTC) -recognized clubs and other student organizations, may wish to seek external funds to support key initiatives and projects. It is therefore important that students understand that the College benefits greatly from the ongoing generosity of LTC alumni who provide significant monetary support for student-related events/programs and services on an annual basis. In addition, businesses and vendors in the seven-county service area also contribute significantly to the College by providing monetary support and services that enrich life at LTC. For these reasons, it is imperative that all fundraising activities are coordinated at Lanier Technical College.

Below, the policies and procedures by which students/Advisors may or may not solicit prospective donors for money or gifts and engage in other fundraising initiatives are outlined. After reviewing the guidelines set forth in the document, students should submit a Fundraising Application to the Office of Special Populations. Special Populations regulates and coordinates outside vendors on campus so this office will also oversee all fundraising efforts in order to make it a fair and coordinated process for all clubs.

General Fundraising Guidelines

Fundraising Guidelines for LTC-Recognized Clubs

Prohibitions

Donations from Local Businesses and Vendors

The Office of Special Populations coordinates all requests from student clubs and organizations to solicit businesses and vendors for monetary donation and/or services. Those seeking donations from local vendors for events/prizes/etc. should be aware of and sensitive to the fact that they receive many requests from both the LTC community and other members of the community. Therefore, coordinating these efforts enables the College to ensure that we are not overburdening the same businesses and vendors for support. Students/Advisors interested in seeking donations from a national corporation or foundation should submit a Fundraising Application.<

Solicitation on Campus by Outside Vendors

Aggressive solicitation of students, faculty, and staff on campus for the purpose of a club is strongly discouraged at Lanier Technical College. These activities can be disruptive and imply endorsement by the College of particular products, ideas, or positions.

The College, LTC-recognized clubs, and other student organizations, occasionally invite vendors to campus to fulfill particular campus objectives. The Office of Special Populations must provide written approval to such vendors to grant exceptions to solicitation policies. Student clubs must guarantee the availability of the products that their sponsored vendors sell. No outside entity may proselytize or sell products without direct sponsorship of a LTC-recognized club, other student organization, or administrative office. Students/Advisors interested in inviting vendors to campus should submit a Solicitation-Vendor Request Form (attached).

Direct sponsorship means that a LTC-recognized club, other student organization, or administrative office has initiated contact with the outside entity, has agreed to represent the outside entity on campus, and submits a Solicitation-Vendor Request Form and Fundraising Request Form.

Once approved, LTC entities are accountable for the actions of the outside entity they sponsor while its representatives are on campus. Commercial enterprises may not be invited to the College to sell their products on campus in return for a share in the profits from those sales without a LTC-recognized club member and advisor overseeing this the entire time.

Finance

Additional Restrictions and Requirements

Lanier Technical College acknowledges that a policy of this nature may not anticipate every possible issue that may arise with respect to fundraising activities. Restrictions may be made in addition to, or in lieu of, those set forth in the policy.

Sanctions for Violation of the Fundraising Policy

LTC-recognized clubs who violate this Fundraising Policy will be subject to:

Any questions pertaining to any part of this fundraising policy may be directed to the Office of Special Populations by emailing: kregister@laniertech.edu.