3.1.16lp2 Grant Procedure


Adopted: February 2011
Last Reviewed: February 11, 2015
Owner: President
Contact: Vice President of Administrative Services
Forms: Provided in grant application materials

Local Policy

Lanier Technical College receives funds through grants and other externally funded sources. Any request for external funding must be approved by the President or designee prior to submission of the request. If the college request is approved, the grantor may specify allowed/disallowed expenditures and may require specific reporting. Therefore, the college staff involved in administering the day to day operations of the grant must coordinate with other departments to ensure that these special requirements are followed. This coordination will include determining the parties responsible for the various reporting requirements. Since some grants include progress reports for the grant as well as expenditure reports, the reporting may be handled by more than one department. The approved grant document must be provided to the Administrative Services department so that a fund source may be established in the accounting software for record keeping.

Accounting procedures for grant or other external funds will follow the same procedures established for state or local funds. All accounting transactions are processed through the college’s Administrative Services Department and are subject to audit or review by the State of Georgia Department of Audits and Accounts.

Procedure

  1. Applicant prepares the Grant Application Approval Form and supporting documentation. Supporting documentation should specify the source of the grant and obligations to the college (e.g. matching funds, reporting requirements, disclosure requirements).
  2. Applicant submits form and supporting materials to the President’s Office in hard copy form.
  3. President approves or denies the approval request.
  4. President’s Executive Assistant files the form and supporting materials in the President’s office.
  5. If the grant is approved, the requestor or the President's Executive assistant forwards the approved grant document to the Administrative Services Department.