Procedure 3.3.5(p)1. LTC Inventory Management — Inventory Intake (DRAFT)


Revised:
Last Reviewed:
Adopted:

In accordance with TCSG Policy 3.3.5, Lanier Technical College has developed and adheres to a system that records all state property issued to any employee and ensures the return of such property when the employment relationship ends. This procedure covers inventory intake only.

  1. The Shipping & Receiving Office (S&R) reviews equipment and software purchase orders for received items to identify the appropriate inventory-tracking tag to be used:
    1. Upon request by the item custodian, S&R applies a pink inventory-tracking tag for pilferable items valued less than $1,000 and enters the item in the Non-Asset Inventory Tracking spreadsheet.
    2. For items valued from $1,000 to $4,999, S&R applies a white inventory-tracking tag (see also item 2 below).
    3. For items valued $5,000 or more, S&R applies a blue inventory-tracking tag (see also item 2 below).
    4. For items that were purchased with federal funds (i.e. Perkins items), S&R applies an additional green inventory-tracking tag.
    5. For items where the inventory-tracking tag cannot be physically applied (e.g. software), S&R will apply the inventory-tracking tag(s) to a copy of the purchase order, to be forwarded to the item custodian.
  2. Once an item is assigned an inventory tracking tag number, S&R will input the item's data into inventory.laniertech.edu. An email is generated by the system requesting the custodian to provide a signature confirming receipt of the inventory item. The system also forwards the new asset information to the Business Office.
  3. The Business Office reviews new asset information for items over $1,000 at inventory.laniertech.edu and records the information in PeopleSoft.