Procedure 5.1.3(p)1 LTC Division Chairs & Program Directors
Adopted: February 2022 Modified: July 2022
Division Chairs
The primary function of the Division Chair is to provide division leadership for quality instruction, develop new curricula, and advocate for division programs. In addition, the Division Chairs review annual program budget proposals, submit division schedules, recommend additional faculty, as needed, and assist with interviews of division faculty and staff applicants. These functions require knowledge of college policies, procedures, and practices to assist the academic leadership in implementing the educational mission of the College. Division Chairs must value comprehensive education and life-long learning.
Division Chair Duties
General:
- Develop and review division annual schedules along with Academic Dean
- Assist Academic Dean in monitoring and responding to deadlines (required training, "no show" submissions, etc.)
- Mentoring new faculty
- Assist Academic Dean in delivering orientation sessions for adjunct instructors
- Assist Academic Dean hiring process for new instructors
- Monitor quality, rigor, and consistency of Blackboard course content
- Monitor safety and housekeeping practices in classroom and laboratory areas of division
- Monitor timely updates to Blackboard grade books
- Guide the completion of academic and governance tasks required of academic area members within the division, e.g. Field Trip Request Forms, Final Grades and/or Gradebooks, etc.
- Perform other duties as assigned
Budget:
- Serve as a resource person to the division in budget development, review, and management and on the purchase of technical or instructional materials
Communications:
- Lead consensus-based decision-making in the division.
- Relay information, concerns, and goals from division faculty to college administration.
- Assist the Deans in preparation of reports/documents.
- Facilitate division representation at community activities and other educational institutions.
Division Chairs are given instructional release time and issued a salary stipend.
Program Directors
In order to ensure quality and consistency of instruction and to effectively meet the needs of students, Lanier Technical College hires a Program Director for each of its academic program groups.
Program Directors report to the Academic Dean for their program division (e.g., Allied Health, Applied Technology, etc.). Instructors teaching in a program do not report to the Program Director: they report to their Academic Dean, and — if required by the accrediting body — have a "dotted line" reporting chain to the Program Director.
The job responsibilities of the Program Directors are:
General:
- Participate in Instructional Faculty Consortium Committee (IFCC) meetings, and inform LTC academic leadership and program faculty of actions taken by their IFCC
- Participate in the hiring process and training of adjunct instructors
- Provide leadership for obtaining and/or maintaining programmatic accreditation, if applicable (see LTC Procedure 2.3.4.lp2)
- Coordinate with Institutional Effectiveness Office to complete and execute the program's Student Learning Outcomes Assessment Reports and Annual Plans
- Recruit Advisory Committee members
- Organize, facilitate, and document semi-annual Advisory Committee meetings
- Develop course schedules and faculty workload assignments for approval by the Academic Dean
- Ensure that master course shells are developed for appropriate courses within their program
- Provide oversight of the curricular content aspects of program coordination or assign to faculty members with appropriate academic credentials.
- Maintain communication with instructors at all instructional sites and monitor instructors' completion of required tasks by the posted deadlines.
- Approve and supervise internship and clinical sites.
- Lead program efforts to recruit new students
- Coordinate with academic leadership to develop articulation agreements
- Provide input on program admission criteria
- Oversee program's Live Work activities (if applicable)
Budget:
- Assess facilities and equipment to provide actionable information for use in program Annual Plans and budgets
- Prepare and submit an annual budget request and oversee program expenditures including the ordering of supplies and equipment in a timely manner
- Coordinate with Business Office to properly collect, submit, and expend Live Work monies (if applicable)
Communications:
- Serve as liaison between program faculty and LTC academic leadership
- Serve as liaison between LTC, community and industry stakeholders, and relevant professional organizations
- Lead consensus-based decision-making in the program
- Provide clear and regular communication to faculty within the program.
- Assist in the promotion of dialogue between a student and an instructor when there is a complaint. This assistance will be advisory only and will attempt to informally resolve the issue at the lowest level possible.
Program Directors are given instructional release time.
Program Coordination
Lanier Technical College assigns oversight of the curricular content aspects of program coordination to faculty members with appropriate academic credentials. For most programs, the Program Director holds the most relevant credentials and is assigned this responsibility, but in cases where a different instructor (either full- or part-time) holds more relevant credentials, and is the true subject matter expert, this non-Director instructor will oversee curricular content.
The curriculum coordination responsibilities of the Program Coordinator are:
General:
- Attend TCSG Instructional Faculty Consortium Committee meetings
- Select textbooks and other learning resources
- Work with program director and with other faculty in the field and with LTC's Institutional Effectiveness staff to
- Develop student learning outcomes
- Determine assessment results
Communications
- Discuss assessment results with peer faculty to determine strategies for improvement.
- Work with LTC Institutional Effectiveness staff to complete annual Student Learning Outcomes Assessment reports
- Coordinate with Program Director to ensure selected strategies for improvement are implemented in the upcoming assessment cycle